Every vendor. Every quote.
Zero chasing.
Your team needs 40 quotes for a project. That used to mean a week of emails, follow-ups, and spreadsheets. Now it means uploading a parts list and reviewing results. Deployed in 2–4 weeks.
One vendor at a time, every time.
A project lands. You need quotes from every vendor who can supply the parts. Your buyer opens their email and starts writing — one vendor at a time. Different formats. Different specs attached. Different follow-up timelines. Half the vendors respond in a week. A quarter never respond at all.
When quotes finally come back, they're in different formats — PDFs, email bodies, spreadsheet attachments. Someone has to manually pull the numbers into a comparison sheet. By the time you have a complete picture, you've burned a week of procurement time on a process that should take a day.
And here's the worst part: you probably didn't reach every vendor who could have given you a better price. You reached the ones your team already knows. The rest never even knew you were looking.
The full sourcing stack, pre-built.
Eight capabilities stitched together. Deployed and in your workflow in under a month.
- 01Automated RFQ distribution to every qualified vendor simultaneously
- 02Vendor matching based on product type, capability, and location
- 03Structured quote collection — responses normalized into one format
- 04Automated follow-ups for non-responsive vendors on your schedule
- 05Ranked comparison dashboard with pricing, lead time, and availability
- 06Vendor scoring based on response time, pricing history, and reliability
- 07Integration with your existing vendor database and approved supplier lists
- 08Custom approval workflows for quote acceptance and PO generation
Automated vendor outreach
Upload a parts list or describe what you need. The system identifies every vendor in your database — and optionally beyond it — that can supply those items. It sends structured RFQs to all of them at once, with your specs, quantities, and timeline attached. No copying and pasting. No forgetting someone.
- Parts list or spec upload triggers automatic vendor matching
- RFQs sent simultaneously to all qualified suppliers
- Custom email templates with your branding and terms
- Vendor-specific attachments (drawings, specs, compliance docs)
- Delivery timeline and quantity requirements included automatically
- Works with your approved supplier list or expands to new vendors
Quote collection & normalization
Vendors respond however they want — PDF quotes, email bodies, spreadsheet attachments. The system parses every response, extracts pricing, lead times, and terms, and normalizes everything into a single comparison view. No more manually building spreadsheets from 30 different email threads.
- Parses quotes from PDFs, emails, and spreadsheets automatically
- Extracts unit pricing, volume breaks, lead times, and shipping
- Normalizes all responses into a single comparison format
- Flags incomplete quotes and requests missing information
- Tracks which vendors have responded and which haven't
- Automated follow-ups sent on your defined schedule
Ranked comparison & decision support
Once quotes are collected, your team sees a ranked dashboard — not a messy spreadsheet. Sort by total cost, lead time, vendor reliability score, or any criteria that matters to your business. Accept a quote and generate a PO directly from the comparison.
- Side-by-side vendor comparison on every line item
- Scoring by price, lead time, reliability, and past performance
- Historical pricing trends per vendor and per part
- One-click quote acceptance and PO generation
- Exportable comparison reports for stakeholder review
- Audit trail for every sourcing decision
From a 200-line parts list to POs in three days.
A project manager drops a 200-line parts list into the system. Within minutes, the system matches each line item to qualified vendors from your supplier database — and identifies new potential suppliers you haven't worked with yet.
Structured RFQs go out to 35 vendors simultaneously. Over the next 48 hours, quotes come back in every format imaginable. The system parses each one, extracts the numbers, and builds a normalized comparison. Vendors who haven't responded get automatic follow-ups.
By day 3, your procurement team opens a dashboard with every quote ranked by total cost, lead time, and vendor reliability. They review, approve, and generate POs — all from one screen.
What used to take your team two weeks of email now takes two days of system time and thirty minutes of human review.
Kickoff to first automated sourcing round · 2–4 weeks.
- 01Week 1 · Map your vendor database and sourcing workflows
- 02Week 2 · Build RFQ templates, vendor matching, and outreach engine
- 03Week 3 · Quote parsing, normalization, and comparison dashboard
- 04Week 4 · Testing with real sourcing round, refinement, go-live
What you can expect to see.
We also build AI-Ready Infrastructure that makes suppliers discoverable to automated procurement systems like this one. If you're a supplier who wants to show up when buyers use tools like these, we build that too.
You own everything we build.
Every tool runs on your infrastructure and belongs to you — the code, the data, and the workflows. If we ever part ways, you keep it all. No lock-in, no proprietary platforms, no hostage situations.
Stop chasing vendors. Let the system do the legwork.
Tell us how your team sources today and we'll show you what it looks like automated.
Book a discovery call